Gallery Registrar & Sales Coordinator

Job Summary Seeking a personable, organised professional to own the post-sale process, from invoicing to artwork delivery. Working closely with collectors and the Lougher team, you’ll deliver a seamless buying experience, maintain compliance and manage risk. Job Description Lougher Contemporary is a Bristol-based online gallery specialising in editions by leading contemporary artists. We are a small, collaborative team committed to delivering exceptional service, expertise and carefully curated artworks. This is an exciting opportunity for someone in the early stages of their arts career…

Job Summary

Seeking a personable, organised professional to own the post-sale process, from invoicing to artwork delivery. Working closely with collectors and the Lougher team, you’ll deliver a seamless buying experience, maintain compliance and manage risk.

Job Description

Lougher Contemporary is a Bristol-based online gallery specialising in editions by leading contemporary artists. We are a small, collaborative team committed to delivering exceptional service, expertise and carefully curated artworks. This is an exciting opportunity for someone in the early stages of their arts career to grow with a business that is evolving and ambitious.

What you’ll be doing

– Invoicing & credit control – Supporting the sales team, you’ll prepare invoices/sales contracts for clients, maintain accurate sales records and track inbound funds.

– Anti-Money Laundering – AML due diligence for HMRC is a vital part of operating as a UK gallery. You’ll be responsible for undertaking checks with the sales team, with oversight from the Managing Director.

– Logistics & Artwork Movement – You’ll keep artworks moving smoothly, coordinating with collectors, fine art specialists/suppliers and our in-house team, maintaining accurate paperwork and staying up to date with HMRC legislation and customs changes.

– CRM & Stock Management – You’ll maintain accurate CRM and artwork records, owning data accuracy and cleanliness.

– Post-Sale Customer Service – you’ll keep clients in the loop about their purchases, and you’ll handle any issues calmly and efficiently, and share learnings with the team.

What we can offer – Private medical insurance and healthcare – Flexible working hours – Hybrid working (this is a collaborative role where there’s a benefit to being in our Bristol office) – 23 days’ holiday – Day off on your birthday – Support with CPD – Endless office snacks!

Job Requirements

We have listed essential/desirable experience, but we’re aware the right person may not tick every box. If you have core experience & the right approach, we encourage you to apply. Essential – 2-3 years’ experience in operations, administration or client-facing environment – Enthusiasm for the art world and a proactive, solutions-focused mindset – Excellent organisation, communication & attention to detail – Strong customer service skills & commercial awareness – Good financial literacy – Confidence with Microsoft Office and cloud-based systems – Ability to manage competing priorities and work collaboratively

Desirable – Commercial gallery or art market experience – Knowledge of contemporary art, consignments and secondary market sales – Experience with AML/KYC processes and platforms such as Arcarta – Understanding of international fine art logistics and customs procedures – Finance administration, CRM or stock management experience – Confidence identifying operational improvements

Job Responsibilities

Key responsibilities: – Invoicing, sales administration and credit control – Anti-Money Laundering (AML) due diligence and compliance – Coordinating artwork logistics, shipping and customs processes – Maintaining accurate CRM and artwork records – Delivering exceptional post-sale customer service The role will evolve as our systems and processes develop, making it ideal for someone who is adaptable and enjoys improving ways of working.