Administration Officer

Job Summary To ensure the smooth running of the organisation, working directly with the creative directors and finance associate. You will provide a full range of administration, and operations for FADT Job Description Office and company administration and management: systems and responsibilities Administration: Database, Impact Surveys via Microsoft forms, marketing ie. Mailchimp email campaigns. Operational support: To support the operational running of the company. Grant Reporting: To coordinate/administrate reporting to funders. Governance: To support the administration FADT charity including quarterly meetings with trustees. Other: financial book keeping, depending on experience. This is…

Job Summary

To ensure the smooth running of the organisation, working directly with the creative directors and finance associate. You will provide a full range of administration, and operations for FADT

Job Description

Office and company administration and management: systems and responsibilities

Administration: Database, Impact Surveys via Microsoft forms, marketing ie. Mailchimp email campaigns.

Operational support: To support the operational running of the company.

Grant Reporting: To coordinate/administrate reporting to funders. Governance: To support the administration FADT charity including quarterly meetings with trustees.

Other: financial book keeping, depending on experience.

This is an excellent opportunity for a highly organised individual, with an excellent attention to detail, to play an important part in an innovative arts organisation that makes a difference to the lives of those in recovery from addiction or living with mental health conditions.

Job Requirements

Experience and Skills

At least 2 years’ experience of administration in arts, public sector or charity. High level of technical/computer skills, and comfort with learning new systems (MS Sharepoint, Office Suite including Word, Excel, Power Point). Experience with WordPress and CRM systems are desirable. Experience working with GDPR requirements and management of data for evaluation and compliance. Proof-reading skills with high attention to detail. Personal Attributes A motivated self-starter capable of working in a team and independently Ability to set and meet deadlines. A commitment to equal opportunities. Maintains professional manner demonstrating integrity and confidentiality. An excellent communicator verbally and written. A willingness to embrace and utilise new technologies, such as AI. Good time management and personal target setting skills. Knowledge of Company legislation and regulations including GDPR

Job Responsibilities

Principal Responsibilities

PLANNING AND ADMINISTRATION Administer the planning of events, outreach and project delivery overseeing company calendar Administer the community project seasonal change overs Book company travel arrangements as required Support social media and marketing administration General minute taking where needed, including FADT board meetings each quarter.

IT AND DATA MANAGEMENT Administer and manage all systems used: Microsoft 365/SharePoint and Good

CRM Create Microsoft Forms for data collection as required by team Create Power Automate Routines as required by Team Support team in use of Microsoft 365 applications Collate all evaluation data (qualitative and quantitively) across all grant funded projects and programmes Ensure that information is structured and retained in a systematic manner in SharePoint Manage and process data and ensure the data is protected in accordance with GDPR legislation