PA to Head of Institute & Programme Coordinator

Job Summary

Job Description

Full Time, 35 hours/week (Monday to Friday 9.30am – 5.30pm)

Salary: £25,000 – £27,000 + 12.5% pension contribution + other benefits

Location: Henry Moore Institute, The Headrow, Leeds

This is an excellent opportunity to work in an important position in a vibrant visual arts organisation, offering a pivotal role within the programme team.

We are looking for a well-organised, highly motivated self-starter; a confident and diplomatic communicator with a keen interest in the visual arts and excellent attention to detail. Our ideal candidate will have exceptional time management skills, good literacy and numeracy, enjoy working as part of a team and will be adept at anticipating team needs.

This is an ideal role for someone with great organisational skills and a ‘can do’ attitude, who is seeking to develop their career in the visual arts.

Further information about the Henry Moore Institute is available on our website: https://henry-moore.org/henry-moore-institute/

We value a diverse workforce and welcome applications from all sections of the community and under-represented groups.

If you are excited by this opportunity and, having read the job specification, you have the credentials to meet the requirements of the role, we would be delighted to receive an application from you (no CVs please). A recruitment pack and application form are available on our website, where further information can be found about the Henry Moore Foundation: https://henry-moore.org/jobs/

CLOSING DATE FOR APPLICATIONS: 10am, Tuesday 7 May 2024

INTERVIEWS: Wednesday 15 May 2024 in Leeds

Job Requirements

• Confident and diplomatic in face to face and telephone communications and negotiations
• Organised and able to work to deadlines
• Enjoys working as part of a team, anticipating the team’s needs and offering support as required
• A proactive problem solver
• Excellent literacy skills
• Excellent numeracy skills
• Meticulous attention to detail
• Discretion in handling confidential matters
• Highly competent in using Microsoft Outlook, Word, Excel and PowerPoint
• An interest in art, and sculpture in particular
• Experience of working in a cultural organisation is desirable

We expect all employees at HMF to share and work to our core values:

• Generous & Inclusive: work together, share across teams, nurture relationships and enable others
• Respect & Value: be ethical, respect differences, listen to others and acknowledge effort
• Visionary & Creative: forward thinking, enthusiastic, keep learning, inspire and engage others

Job Responsibilities

• Provide PA and administrative support to the Head of HMI and the wider programme team, including diary management, correspondence, internal communication, answering and redirecting calls, travel arrangements, budget management, research and the preparation of presentations.
• Assist the programme team to deliver a programme of exhibitions and displays, including liaison with artists, collections and their representatives, museums, galleries and other partners.
• Organise exhibition openings.
• Assist with the production of programme interpretation material.
• Arrange meetings including compiling agenda, taking minutes and following up.
• Compile and summarise information for reports.
• Ensure good communications throughout Henry Moore Institute and with Leeds Art Gallery.
• Assist the Marketing and Communications team.
• Maintain mailing lists.
• Assist with proofreading.
• Manage bookings for the HMI flat and rooms.
• Further details in the recruitment pack