Executive Assistant

Job Summary

If you’re super organised, thrive in a creative environment, and love making a difference, this could be the perfect role for you! We’re looking for an Executive Assistant to join our fun and friendly team. You’ll be the right-hand person to our Chief Executive, supporting her with essential adminis

Job Description

Location: The Plough Arts Centre, 9-11 Fore St, Great Torrington, Torrington EX38 8HQ Salary: £25,000 per year Hours: 37.5 hours per week (Full time, on-site) Holiday: 33 days (including bank holidays) Perks: 5% pension contribution, health care scheme with discounted dental and medical treatment, plus free employee assistance. Reports to: The Chief Executive

Your role at a glance:

• Be the Gatekeeper: Handle phone calls, emails, and visitors like a pro!
• Master of Meetings: Set up meetings, take minutes, and keep everyone in the loop.
• Support the Chief Executive: Research, collate information, and assist with reports and presentations.
• Organise Our Programming Administration: Liaise with agents and film distributors, send contracts, and manage invoicing.
• Keep the Lights On: Ensure utilities like gas, electricity, water, and phones are all up-to-date with the best deals.
• Manage the Team Admin: Oversee staff records, holiday schedules, and recruitment admin.
• Payroll Pro: Ensure staff and freelancers are paid accurately and on time.
• Governance Guru: Support the CEO with governance tasks
• Occasional Duty Manager: Step up to open/close the centre where needed.

Who we’re looking for:

We need someone who is friendly, efficient and who can juggle multiple tasks with ease.

Essential:

• Top-notch communication and interpersonal skills
• Self-motivated and a team player
• A positive can-do attitude
• Excellent at prioritising tasks to meet deadlines
• Attention to detail (especially with contracts and numbers)
• Confident with spreadsheets and basic accounting
• Able to say “no” when necessary to protect the Chief Executive’s time
• Calm under pressure when multitasking

Desirable:

• Familiarity with Google Docs and Patronbase/Spectrix systems
• Experience developing and implementing operational systems
• Interest in the arts (bonus points if you’re passionate about them!)
• Knowledge of HR, health & safety, and relevant laws

Job Requirements

Who we’re looking for:

We need someone who is friendly, efficient and who can juggle multiple tasks with ease.

Essential:

• Top-notch communication and interpersonal skills
• Self-motivated and a team player
• A positive can-do attitude
• Excellent at prioritising tasks to meet deadlines
• Attention to detail (especially with contracts and numbers)
• Confident with spreadsheets and basic accounting
• Able to say “no” when necessary to protect the Chief Executive’s time
• Calm under pressure when multitasking

Desirable:

• Familiarity with Google Docs and Patronbase/Spectrix systems
• Experience developing and implementing operational systems
• Interest in the arts (bonus points if you’re passionate about them!)
• Knowledge of HR, health & safety, and relevant laws

Job Responsibilities

Your role at a glance:

• Be the Gatekeeper: Handle phone calls, emails, and visitors like a pro!
• Master of Meetings: Set up meetings, take minutes, and keep everyone in the loop.
• Support the Chief Executive: Research, collate information, and assist with reports and presentations.
• Organise Our Programming Administration: Liaise with agents and film distributors, send contracts, and manage invoicing.
• Keep the Lights On: Ensure utilities like gas, electricity, water, and phones are all up-to-date with the best deals.
• Manage the Team Admin: Oversee staff records, holiday schedules, and recruitment admin.
• Payroll Pro: Ensure staff and freelancers are paid accurately and on time.
• Governance Guru: Support the CEO with governance tasks
• Occasional Duty Manager: Step up to open/close the centre where needed.

Why you’ll love it here:

At The Plough Arts Centre, no two days are the same! You’ll be part of a creative and dynamic team that values your contributions and ideas.